Business and Administration

• Position Request Form – Central Units

• Application To Become A Merchant Department
• Authorization Form for Users – Touchnet

Financial Reporting

Financial Reporting has converted to the e-journal system. Paper forms should only be used when pre-approved by the Controller’s office.

• Business/Guest Meals
• Department Error Correction Form (DEC) – BO 99-04
  • DEC Procedures
• Internal Transaction Voucher – BO 90-01 (please use blue paper)
  • ITV Procedures
• Journal Entry Form – BO 90-02 (please use green paper)
• Request for New Account Form – BO 55-30

Service Center Forms

• Rate Development Illustration – SC 99-02~
• Rate Development Worksheet – SC 99-03
• Request For Establishing a New Service Center – SC 99-01
• Revenues and Expenses Worksheet – SC 99-04

Property Services

• Decontamination Form
• Decontamination Tag
• Gift and Donation Forms

Surplus Property

• Electronic Data Disposal Verification

  • When departments wish to surplus computers or any electronic device that may store sensitive electronic data, an Electronic Data Disposal Verification form is required. This form is a departmental certificate verifying that all of its computing devices have been sanitized of sensitive data by office personnel and are safe for transfer to another party or owner. The form should be

    • filled in online
    • printed
    • signed and dated
    • attached to the computer, laptop, or device
    Once these steps are complete the item can be removed as surplus.
• Laboratory Equipment Decontamination Form

Tax Compliance

Foreign National Information System (FNIS) forms

• Foreign National Tax Form and Document Upload
• FNIS Frequently Asked Questions
• Foreign National Tax Form – Lawful/Conditional Permanent Resident Status (See Instructions)
• Foreign National Tax Form – Change of Status to US Citizen

Supplier Forms

• Tax Document Upload
• Foreign National Information Form –Non Employment Purposes (Secure Document Upload) (See Instructions)
• B Honorarium Certificate
• Foreign Source Letter – Individuals
• Foreign Source Letter – Entities
• Payment and/or Reimbursement Request for Non-US Citizens and Foreign Entities
• Additional document required to process payment (Employee Form)

• All HR Forms

Procuremnent

• eRequisition Creation – Instructions
• Government Contract Addendum – Standard
• Government Contract Addendum – Hotels & Venues
• Purchase Change Order Request – BO 50-07
• Sole Source Justification
• Vendor Complaint Form
• Vehicle Request Form

Payment Services

• Human Participant Incentives Fund Agreement
• Human Participant Incentives Fund Request
• Human Participant Incentives Reconciliation
• Multiple Vendor Voucher – BO 55-02
• Petty Cash Receipt – BO 23
• Travel Expense Voucher – BO 55-05
  (All current/active employees must use the eTravel Voucher system for routine travel reimbursements)
• Vendor Voucher – BO 55-01
  (Routine vendor payments must be made using the eVendor Voucher system)

Purchasing Card

• Account Maintenance Form – BO 99-11
• Cardholder Application Form – BO 99-10
• Disputed Item Claim Form – BO 99-14
• Log Sheet – BO 99-12
• On-line Reconciliation Form – BO 99-16
• Paper Reconciliation Form – BO 99-15
  (please use buff/ivory paper)
• Telephone Order Form – BO 99-13

Vendor/Independent Contractor

• Independent Contractor (IC) Form – IC 99-01
• Preferred Vendor Contracts Feedback
• Professional Services Contract – BO 55-20
• Request for Tax Exempt or W9
• Vendor Complaint Form
• Vendor Disclosure Statement – State of Alabama
  • Disclosure Statement Instructions
• IRS W-9

Cashiering

• Accounts Receivable Charge Form – BO 45-01
• Income Receipt (EXAMPLE) – BO 22

Financial Aid

• Current listing of Financial Aid forms

Student Billing

• Privacy Act Release Form