Business & Administration

FY 2026 Year-End Cutoff Dates

 

Year-end is quickly approaching, and we would like to thank you for another year of hard work. The month of September and Fiscal Year 2026 will close on Monday, October 5, 2026.  Business and Administration has established the following deadlines to ensure transactions are entered in FY 2026:

 

VENDOR VOUCHERS and TIGERBUY INVOICES

For guaranteed entry into the system, please submit either e-vouchers, TigerBuy Invoices, or paper vouchers to Procurement & Business Services (PBS- 212 Ingram Hall) by Monday, September 14, 2026.  All vouchers or TigerBuy Invoices received after September 14th will be processed on a time available basis.

 

TRAVEL VOUCHERS

Travel Vouchers must be received by PBS no later than Monday, September 14, 2026. Vouchers received after September 14th will be processed on a time available basis.

 

PURCHASE REQUISITIONS (PRs)

PRs that do not require a bid must be received by PBS no later than Friday, September 4, 2026.  PR’s submitted after this date will be processed on a time available basis.

 

PRs that require a bid should have been received in PBS no later than Monday, August 24, 2026.  PRs that cannot be issued on FY 2026 funds should have that notation clearly referenced in the Document Text.

 

Purchase Change Orders with Vouchers for payment must be received in PBS no later than Friday, September 4, 2026.

 

Zero Dollar Purchase Orders (POs) will be closed on Monday, September 14, 2026.  Any Purchase Change Order to a PO with a zero dollar remaining balance must be submitted by Monday, September 14, 2026.

 

PURCHASING CARD TRANSACTIONS

Purchasing card transactions must be posted through JPMorgan Chase by September 8, 2026 (processing time between transaction and posting date may vary based on vendor, but typically takes 1-3 business days).  Purchasing card reconciliations for those posted transactions must be submitted to PBS by Friday, September 18, 2026.

 

DIRECT CHARGES (CRGs) & DEPARTMENT ERROR CORRECTIONS (DECs)

CRGs/DECs must be queued to the Financial Reporting queue by Friday, September 25, 2026.  Documents queued after this date will be processed on a time available basis.

 

DECs (other than contract and grant funds and associated cost-share orgs) not processed in Fiscal Year 2026 will need to have budget transfers completed in Fiscal Year 2027.

 

 

LEASES AND SUBSCRIPTION-BASED IT ARRANGEMENTS

 

Please ensure any new leases and subscription-based software or cloud-based IT arrangements signed in FY 2026 are submitted via TigerBuy according to the Purchase Requisition and Invoice deadlines listed above. Copies of any newly signed agreements not submitted to PBS by the deadlines above must be sent to finrptg@auburn.edu by September 30, 2026 to ensure inclusion in the financial statements.

 

BUDGET TRANSFERS

For guaranteed entry into the system, Budget Transfers (other than contract and grant funds and associated cost-share orgs) must be completed with approvals by Monday, September 28, 2026.  Transfers received after September 28th will be processed on a time available basis.

 

SALARY AND WAGE TRANSFERS (SWTs)

Salary and Wage Transfers must be completed with approvals by Monday, September 28, 2026.  Transfers received after September 28th will be processed on a time available basis.

 

WIRE REQUESTS

Wire requests must be queued to Procurement and Business Services by Tuesday, September 22, 2026.  Wire receipts received after September 22rd will be processed on a time available basis.

BANK TRANSFERS

Bank transfers must be queued to Cash Management by 12:00 p.m. – Monday, September 28, 2026.  Documents queued after this date will be processed in Fiscal Year 2027.

OTHER ITEMS:

Accounts Receivable Reconciliations

We would like to remind the applicable units who are responsible for accounts receivable to submit their detailed accounts receivable listing as of September 30, 2026, along with the reconciliation to the Banner Funds/Accounts to Student Financial Services, the Controller’s Office, and Internal Audit by Friday, October 9, 2026.

 

Inventory Listing

We would like to remind the applicable units who are responsible for inventory to submit their detailed inventory to the Controller’s office and Internal Audit by Friday, October 9, 2026.

 

Service Centers

We would like to remind all Service Center Units to return the Fiscal Year 2027 Rate Development Calculations to Financial Reporting by Friday, September 11, 2026.