107 Samford Hall
Auburn University, AL 36849
Phone: 334-844-5588
Business & Finance
FY 2025 Year-End Cutoff Dates
Year-end is quickly approaching and we would like to thank you for another year of hard work. The month of September and Fiscal Year 2025 will close on Friday, October 3, 2025. Business and Finance has established the following deadlines to ensure transactions are entered in FY 2025:
VENDOR VOUCHERS and TIGERBUY INVOICES
For guaranteed entry into the system, please submit either e-vouchers, TigerBuy Invoices, or paper vouchers to Procurement & Business Services (PBS- 212 Ingram Hall) by Monday, September 15, 2025. All vouchers or TigerBuy Invoices received after September 15th will be processed on a time available basis.
TRAVEL VOUCHERS
Travel Vouchers must be received by PBS no later than Monday, September 15, 2025. Vouchers received after September 15th will be processed on a time available basis.
PURCHASE REQUISITIONS (PRs)
- PRs that do not require a bid must be received by PBS no later than Friday, September 5, 2025. PR’s submitted after this date will be processed on a time available basis.
- PRs that require a bid must be received in PBS no later than Monday, August 25, 2025. PRs that cannot be issued on FY 2025 funds should have that notation clearly referenced in the Document Text.
- Purchase Change Orders with Vouchers for payment must be received in PBS no later than Friday, September 5, 2025.
- Zero Dollar Purchase Orders (POs) will be closed on Monday, September 15, 2025. Any Purchase Change Order to a PO with a zero dollar remaining balance must be submitted by Monday, September 15, 2025.
PURCHASING CARD TRANSACTIONS
Purchasing card transactions must be posted through JPMorgan Chase by September 8, 2025 (processing time between transaction and posting date may vary based on vendor, but typically takes 1-3 business days). Purchasing card reconciliations for those posted transactions must be submitted to PBS by Friday, September 19, 2025.
DIRECT CHARGES (CRGs) & DEPARTMENT ERROR CORRECTIONS (DECs)
CRGs/DECs must be queued to the Financial Reporting queue by Friday, September 26, 2025. Documents queued after this date will be processed on a time available basis.
DECs (other than contract and grant funds and associated cost-share orgs) not processed in Fiscal Year 2025 will need to have budget transfers completed in Fiscal Year 2026.
BUDGET TRANSFERS
For guaranteed entry into the system, Budget Transfers (other than contract and grant funds and associated cost-share orgs) must be completed with approvals by Monday, September 29, 2025. Transfers received after September 29th will be processed on a time available basis.
SALARY AND WAGE TRANSFERS (SWTs)
Salary and Wage Transfers must be completed with approvals by Monday, September 29, 2025. Transfers received after September 29th will be processed on a time available basis.
WIRE REQUESTS
Wire requests must be queued to Procurement and Business Services by Tuesday, September 23, 2025. Wire receipts received after September 23rd will be processed on a time available basis.
BANK TRANSFERS
Bank transfers must be queued to Cash Management by 12:00 p.m. – Thursday, September 25, 2025. Documents queued after this date will be processed in Fiscal Year 2026.
OTHER ITEMS:
Accounts Receivable Reconciliations
We would like to remind the applicable units who are responsible for accounts receivable to submit their detailed accounts receivable listing as of September 30, 2025, along with the reconciliation to the Banner Funds/Accounts to Student Financial Services, the Controller’s Office, and Internal Audit by Friday, October 10, 2025.
Inventory Listing
We would like to remind the applicable units who are responsible for inventory to submit their detailed inventory to the Controller’s office and Internal Audit by Friday, October 10, 2025.
Service Centers
We would like to remind all Service Center Units to return the Fiscal Year 2026 Rate Development Calculations to Financial Reporting by Friday, September 12, 2025.