Business and Administration

Business & Finance

FY 2024 Year-End Cutoff Dates

 

Year-end is quickly approaching and we would like to thank you for another year of hard work. The month of September and Fiscal Year 2024 will close on Thursday, October 3, 2024.  Business and Finance has established the following deadlines to ensure transactions are entered in FY 2024:

 VENDOR VOUCHERS and TIGERBUY INVOICES

For guaranteed entry into the system, please submit either e-vouchers, TigerBuy Invoices, or paper vouchers to Procurement & Business Services (PBS- 212 Ingram Hall) by Friday, September 13, 2024.  All vouchers or TigerBuy Invoices received after September 13^th will be processed on a time available basis.

TRAVEL VOUCHERS

Travel Vouchers must be received by PBS no later than Friday, September 13, 2024. Vouchers received after September 13^th will be processed on a time available basis.

 PURCHASE REQUISITIONS (PRs)

• PRs that do not require a bid must be received by PBS no later than Friday, September 6, 2024.  PR’s submitted after this date will be processed on a time available basis.
• PRs that require a bid must be received in PBS no later than Monday, August 26, 2024.  PRs that cannot be issued on FY 2024 funds should have that notation clearly referenced in the Document Text.
• Purchase Change Orders with Vouchers for payment must be received in PBS no later than Friday, September 6, 2024.
• Zero Dollar Purchase Orders (POs) will be closed on Friday, September 13, 2024.  Any Purchase Change Order to a PO with a zero dollar remaining balance must be submitted by Friday, September 13, 2024.

PURCHASING CARD TRANSACTIONS

Purchasing card transactions must be posted through JPMorgan Chase by September 9, 2024 (processing time between transaction and posting date may vary based on vendor, but typically takes 1-3 business days).  Purchasing card reconciliations for those posted transactions must be submitted to PBS by Friday, September 20, 2024. 

DIRECT CHARGES (CRGs) & DEPARTMENT ERROR CORRECTIONS (DECs)

CRGs/DECs must be queued to the Financial Reporting queue by Monday, September 30, 2024.  Documents queued after this date will be processed on a time available basis.

DECs (other than contract and grant funds and associated cost-share orgs) not processed in Fiscal Year 2024 will need to have budget transfers completed in Fiscal Year 2025.

 BUDGET TRANSFERS

For guaranteed entry into the system, Budget Transfers (other than contract and grant funds and associated cost-share orgs) must be completed with approvals by Monday, September 30, 2024.  Transfers received after September 30^th will be processed on a time available basis.

SALARY AND WAGE TRANSFERS (SWTs)

Salary and Wage Transfers must be completed with approvals by Monday, September 30, 2024.  Transfers received after September 30^th will be processed on a time available basis.

 WIRE REQUESTS

Wire requests must be queued to Cash Management by Monday, September 23, 2024.  Documents queued after this date will be processed in Fiscal Year 2025.

BANK TRANSFERS

Bank transfers must be queued to Cash Management by 12:00 p.m. – Thursday, September 26, 2024.  Documents queued after this date will be processed in Fiscal Year 2025.

OTHER ITEMS:

Accounts Receivable Reconciliations

We would like to remind the applicable units who are responsible for accounts receivable to submit their detailed accounts receivable listing as of September 30, 2024, along with the reconciliation to the Banner Funds/Accounts to Student Financial Services and Internal Audit by Thursday, October 10, 2024.

 Inventory Listing

We would like to remind the applicable units who are responsible for inventory to submit their detailed inventory to the Controller’s office and Internal Audit by Thursday, October 10, 2024.

 Service Centers

We would like to remind all Service Center Units to return the Fiscal Year 2025 Rate Development Calculations to Financial Reporting by Friday, September 6, 2024.